The Benefits Of SME's Using Software Asset Management Software
Many small and medium enterprises (SME) are now opening to the idea of integrating computer technology into their operations for whatever benefits that they perceive. Because of this trend, SMEs should seriously consider applying an effective Software Asset Management program within the organization.
Software Asset Management refers to as a practice in business that encompasses the management and optimization of a software purchase including subsequent deployment, utilization, maintenance and eventual disposal of software that are used within the organization. Depending on the organization's IT systems, software portfolios, available resource and business goals, Software Asset Management can be used to address different needs within the organization.
Many SMEs regard the implementation of Software Asset Management programs as tactical with a key role of balancing the total number of software licenses that the company obtained with the number of copies that it had installed. As a result, the organization can reduce liabilities that involve software piracy especially in cases when external software auditors or vendors conduct an audit.
SME's that effectively implement Software Asset Management typically see the following primary benefits:
It saves money
Software Asset Management allows businesses to utilize licenses that it already owns and, similarly, acquire only software that is necessary. It helps keep heads efficiently and accurately track of how many licenses the company has for a title and that each license is being used within the prescribed time. Also, because the program enables a centralized monitoring and processing of software licenses, SMEs may be able to avail of discounts for volume and bulk purchases. When management is able to monitor their software, they can standardize necessary repairs and upgrades, because of this they can significantly decrease costs needed for supports.
It gives peace of mind
The program allows management to control effectively the types of software that the organization uses. When properly implemented, it may significantly reduce the risk of unapproved or illegal software downloads which can pose serious risks to the entire network like viruses. Managers will also have the necessary information of all their software assets thus they can effectively plan for backup and recovery routines. Ultimately, all these give management peace of mind.
It improves the overall performance of the business
The software that an SME uses can be considered assets. When management is able to have control and obtain detailed information about their assets, they are able to apply informed, strategic and tactical decisions beneficial to the whole performance of the business.
It can improve operational and staff efficiency
Software Asset Management can include programs that allow for regular conduction of upgrades and set regular schedules for changes. This can decrease system downtime and allow the IT staff to save time and avoid any hassle. This can also result in more job satisfaction as IT employees do not have to make cold calls for upgrades or repairs.
Because computer tools like software applications can also be considered essential investments, these have to be managed properly.
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